Carter Center Weekend: Trip Information
Dates: June 21-25, 2023
Location: Atlanta
FAQs
If after reading our FAQs below, you still have questions, please contact Dianne Bryant at Dianne.Bryant@cartercenter.org or (404) 420-5102.
What is the cost of the event?
The cost is $3,750 per person (13 years of age or older) if you attend the full event. For those staying fewer than three days, we offer a rate of $1,100 per person per day (subject to availability), which includes an overnight stay but excludes air travel. Saturday-only attendance is limited and available at a cost of $1,600. Children 4 years old and younger attend free, but they must be registered for the event. There will be air transportation costs for children ages 2 and up as airlines require a seat for them. There is a discount of $1,250 for a full-event package for children from 5-12 years old who share a room with a full-price guest. Cost for this age group is $2,500 per child.
What is the cost for an infant or toddler?
Although there is no event cost for an infant or toddler (age 4 or younger), the child must be registered. Baby-sitting services are available through the hotel, and those costs will be billed directly to the guest.
What is included in the cost?
The package price includes domestic air travel, ground transportation, hotel accommodations, daily meals, receptions, and group activities. There is a discount for those who choose to drive to the event or to arrange their own air travel.
Is full payment expected upon registration?
A deposit of $1,000 per person is required to hold a place for you and your guests. An invoice for the balance due will be sent six weeks before the event.
How do I register for the event?
There are two ways to register:
- Register online. The registration link is here. You will need your Carter Center Weekend ID number (from your printed invitation) to do so. If you cannot locate this number, did not receive a hardcopy invitation, or have questions, please contact Dianne Bryant at Dianne.Bryant@cartercenter.org or (404) 420-5102.
- If you received a hard copy of the invitation in the mail, you can simply return the Guest Response Form to Story Evans at The Carter Center along with your payment in the envelope provided.
Is there a limit to the number of guests I can bring?
There is no limit on the number of guests you can bring. However, everyone in your party needs to register.
How much time do I have to register?
Since space is limited, you should register early. We will accept reservations on a first-come, first-served basis with a paid deposit until the event is full. When capacity is reached, registration will close regardless of the date.
I paid my deposit. When will the balance be due?
All balances should be paid prior to the event. An invoice for the balance due will be sent six weeks before the event. You will receive a reminder letter in April for payment due in early May.
Can we come early or stay late to have more days at the hotel?
Yes, based on hotel space availability. When we arrange your air travel, we can schedule you to arrive at the hotel prior to the event or remain afterward. There will be a cost for additional nights at the hotel and payment must be made directly to Loews Atlanta Hotel.
What happens once I register?
When we receive your Guest Response Form and deposit, you will be registered for the event. We will then send you a Guest Preferences Form. Please complete all the information requested for each person who will be attending the event, including infants. If you have special dietary needs, preferred flights, a preference for first-class seats, a need for a handicap-accessible room, or if you will only be attending part of the event, you should indicate those details on the Guest Preferences Form.
Can I register and pay for everything online?
Yes, online registration is available here. Once you are registered, we will mail or email the Guest Preferences Form to you. After you complete this form, you may email it to Dianne.Bryant@cartercenter.org or use the envelope to mail it back. Your remaining balance can also be paid online.
What if I must cancel at the last minute?
We understand that plans change. If you must cancel your plans to attend the event, you can receive a full refund of any deposit you have paid minus any costs incurred by The Carter Center for your attendance. If airline tickets have been purchased, you will be charged for the tickets, and the trip itinerary will be sent to you.
(Note on airfare: Most airlines will allow you to apply the value of an unused ticket toward a new one within a year of the date the original ticket was issued. This is subject to individual airline policies, however, and may incur fees.)
If cancellation occurs after the room guarantee deadline, you will be charged for the full stay unless we are able to fill your room.
How will we receive our airline tickets, etc.?
You will receive your travel information (record locator) and other items in the mail about two weeks prior to the event.
We have friends in the Atlanta area who would like to attend part of the event. Would this be possible?
Please contact Story Evans at (404) 420-3811 or Story.Evans@cartercenter.org to get information about costs for guests attending less than the full event. Every guest must be registered, and their attendance paid for at least two weeks prior to the start of the event, so they can be screened by security and provided credentials. Note: Space is subject to availability for day-rate guests.
Do we need any identification?
When you arrive at the hotel, you will be given a credential to wear throughout the event that identifies you as one of our guests. As we will be at a hotel with other guests and there are security issues to consider, it is required that you wear this credential whenever you are outside your room.
I am arranging my own transportation or driving to the event. What is the closest airport to the hotel, and what time should I plan to arrive?
Hartsfield-Jackson Atlanta International Airport (ATL) is a 20-minute drive to Loews Atlanta Hotel. There are other regional airports nearby. Standard check-in time for the hotel is 4 p.m. The welcome reception for the event will begin around 6 p.m. With this in mind, the best time to arrive at the hotel is midafternoon on June 21. If you arrive earlier than 4 p.m., there is a chance that your room will not be ready.
Why do you need my size?
Each guest at the Carter Center Weekend will receive an event bag. The bags contain some clothing items as well as information. We ask for your sizes on the Guest Preferences Form so that we can put the correct size items in your event bag. This includes children’s sizes as well. If sizes are not indicated and the item provided doesn’t fit, you can make an exchange if inventory is available.
Why do you need my date of birth?
In addition to contact information and your preference for room accommodations, the Guest Preference Form asks for your full name as listed on your identification, date of birth, and gender. TSA requires that airlines collect this information for every passenger. Since we will be making your airline reservation, we must ask for this information to pass on to the airline.
Do you have a schedule of events? What is there to do at the event?
A schedule of activities and other event information will be sent to you with your airline tickets about two weeks prior to the event. There will be organized activities on and off site, as well as time for individuals and families to plan their own adventures to places of interest in the metro Atlanta area.
A reception for all guests is held around 6 p.m. every day.
During the event there will be opportunities for guests to learn more about the Carter Center's work by attending briefings and talking with staff members. There will also be a town hall meeting; presentations on Carter Center programs and off-site excursions to The Carter Center, Delta Flight Museum, and several of Atlanta’s most important historic sites.
What kinds of clothes should we bring?
The event is casual/resort casual. In June, typical high temperatures in Atlanta average about 87 degrees and low temperatures are around 67 degrees. Generally, people bring shorts, sports attire, warmups/sweatpants for outdoor activities, jeans, casual pants, a vest, sweater or windbreaker, rain gear, and comfortable shoes. It is wise to layer clothes for the cooler mornings and evenings so they can be shed easily during the heat of the day. For dinner, some people like to dress up a bit more, but it is not required. On the evening of the group photograph and the live auction, guests tend to dress for the occasion.
What COVID-19 safety protocols will be followed?
We at The Carter Center are committed to the safety and well-being of our guests. This event will follow appropriate COVID-19 protocols for in-person gatherings.
